Quick Answer: How long do you keep safeguarding records?

In the voluntary and community sector, records relating to child protection should be kept for 7 years after your organisation’s last contact with the child and their family.

How do you store safeguarding records?

Child protection records must be kept separate from all other records relating to that child. Child protection records should be stored in a locked cabinet preferably within the DSL’s office with access only to those with direct child protection responsibility for children.

How long do social services keep records for?

The policy is specifically to retain the records for 35 years after the case is closed, unless the child is or becomes looked after (in which case the retention policy is 75 years from the date of birth) or adopted (in which case the retention period is 100 years from the date of the Adoption Order).

How long should a club store a child’s records information for?

Clubs on the Childcare Register must keep child records, contact records, daily registers, accident records, and medication records for at least two years after a child has left the provision, and records of complaints must be kept for at least three years after the date of the complaint.

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What are the 5 R’s of safeguarding?

All staff have a responsibility to follow the 5 R’s (Recognise, Respond, Report, Record & Refer) whilst engaged on PTP’s business, and must immediately report any concerns about learners welfare to a Designated Officer.

What is included in safeguarding records?

Internal information – concern forms, attendance printouts. External information – letters and emails, reports. Meeting Records – notes, minutes and reports. Child Protection plans – other legal documents.

How serious is a section 47?

A Section 47 enquiry means that CSC must carry out an investigation when they have ‘reasonable cause to suspect that a child who lives, or is found, in their area is suffering, or is likely to suffer, significant harm‘1.

How long do schools need to keep safeguarding records?

In the voluntary and community sector, records relating to child protection should be kept for 7 years after your organisation’s last contact with the child and their family.

Can social services access police records?

The Police may need to access information from social services records as part of their investigations. They are able to make such requests under the Data Protection Act (DPA) 1998 with most requests being made under section 29(3) of the DPA (prevention and detection of a crime).

How long do I need to keep children’s records?

circumstances. We recommend retaining records until the child reaches 25 years of age, but after that period the records should be destroyed. Ensure you register with the Information Commissioner’s Office if storing personal records/photos digitally.

When should safeguarding records be disposed of?

no later than 5 years after opening (with some exceptions e.g. patient/client case files, personnel files relating to individual employees) as directed in Disposal Schedules (Local disposal schedules should advise when files should be closed)

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Can a service user request sight of their safeguarding record?

An adult can request to see information held upon them under the Data Protection Act. They may be provided with information regarding themselves only – all other information will be removed.

What is toxic trio safeguarding?

• The term ‘Toxic Trio’ has been used to describe the issues of domestic abuse, mental ill-health and substance misuse which have been identified as common features of families where harm to children and adults has occurred. • The Toxic Trio are indicators of increased risk of harm to families and.

What are the 3 R’s in child protection?

There are 3 steps involved in taking appropriate action. These are known as the 3 R’s, and each is essential: Responding to the disclosure / suspicion and / or allegation; • Recording the relevant information; and • Reporting the relevant information.