Records that contain personally identifiable information about a student, but are only on the computer. All paper records that contain personally identifiable information about a student. Faculty and staff personal records about the student that are not shared with others and that are not placed in the student’s file.
What records are exempt from FERPA?
In addition, some records maintained by schools are exempt from FERPA, including: (1) records in the sole possession of school officials; (2) records maintained by a law enforcement unit of the educational institution; (3) records of an educational institution’s non-student employees; and (4) records on a student who …
What are not considered educational records under FERPA?
Personal notes made by teachers and other school officials that are not shared with others are not considered education records. Additionally, law enforcement records created and maintained by a school or district’s law enforcement unit are not education records.
What counts as a FERPA violation?
If a school denies access to student records to a parent of a student under the age of 18, that’s a FERPA violation, Rooker points out. … If they don’t, they risk illegally denying someone their right to that information, or wrongfully giving a parent access.
What can be disclosed under FERPA?
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.
What is an example of directory information that can be disclosed without consent?
Some examples of information that MAY NOT BE RELEASED without prior written consent of the student include: university ID number. Social Security number. birthdate.
Who is considered an eligible student under FERPA?
FERPA defines an eligible student as a student who has reached 18 years of age or is attending a postsecondary institution at any age. This means that, at the secondary level, once a student turns 18, all the rights that once belonged to his or her parents transfer to the student.
How long do schools keep records of students?
As a general rule of thumb, schools should keep temporary student information like attendance records for at least 5 years after a student no longer attends, and permanent records should be kept for at least 60 years.
Is violating FERPA a felony?
The Privacy Act creates both criminal and civil penalties for violators. Individuals who willfully violate the disclosure provisions can be convicted of a misdemeanor and fined up to $5,000. Any party who knowingly or willfully obtains a person’s record also faces criminal penalties.
Is Zoom a violation of FERPA?
Zoom: Zoom sessions that are initiated within Canvas, and where recordings are made to the cloud, will be FERPA compliant.
What are the consequences for violating FERPA?
The consequences for violating FERPA include: Loss of all federal funding A formal complaint to the Department of Education Disciplinary action by Mason, up to and including termination.